For Exhibitors & Traders

Applications For Exhibitors, Traders, Crafts, Displays etc.


The Barton Gate Charity Steam Rally will use your personal data for the purposes of your involvement in club activities. We will not share your data with any third party and the principles of the General Data Protection Regulations (GDPR) will be adhered to.

All such personal information, whether held on computer, paper or other media, will be obtained, handled, processed, transported and stored lawfully and correctly, in accordance with the safeguards contained in the GDPR (2018)

Exhibitors applications generally

All prices  will be kept the same for 2019 – Admission £7 with accompanied children 16 and under free. Camping £25/weekend for 2 adults and children. Craft stalls in the marquee – £30/weekend and trade stalls- £40/weekend.

Interested in exhibiting? In the first instance you will need to send us full details of your exhibit by downloading one of the forms and returning by post. Passes are usually sent out in late June of the year of the show.

From 2016 we are now required to see proof of exhibit insurance for all exhibitors. Please enclose a copy of  your insurance with your application.

All exhibitor entries are, ideally, for TWO days only. Applications for only Saturday or Sunday must be approved prior to the event. Please call to discuss your application if this is the case.

Full size steam engine applications

We welcome all types of steam engine, but due to financial restraints we are only able to offer expenses payments for 10 full size steam engines. You are always welcome to attend without expenses payment.

Trade stands / Craft stalls

Should you be interested in taking trading space, please download and complete one of the application forms and return by post. When applying for a sales pitch, please ensure you send your payment otherwise we cannot register your application.

Bar and catering applications (including ice cream, donuts, coffee etc)

The bar provision and all catering for the show, including the sale of ice creams has been confirmed for the 2019 show.


Complete a form by downloading and return in the post to the address listed with an SAE. Please make sure you read the forms carefully and also read the Conditions of Entry. If you get into trouble or have a question you can send us an email or you can use the individual contact details on each form which is specific to your exhibit or section.

Click below to  download our forms for 2019